Read about the information you send to us and what we will use it for.
Privacy notice
1. Identity of the Data Controller and contact details
Rushmoor Borough Council is the data controller for the personal information you provide on this form. You can contact the Council by phone on 01252 398005, via email to contracts@rushmoor.gov.uk or by writing to us at Council Offices, Farnborough Road, Farnborough GU14 7JU. You can contact the Council’s Data Protection Officer at data.protection@rushmoor.gov.uk.
2. What we need your information for and the legal basis for it
We need your personal information to process your roundabout sponsorship agreement. The law allows us to use your personal information in this way as by signing up to sponsor a roundabout you are entering into a contract with the Council. This includes the display of your company name on the agreed roundabout and in promotional material.
3. Use for any other purposes
The personal information provided will only be used for the purposes as stated in (2) above.
4. Will you pass my information to anyone else?
We may share your information with other teams within the Council such as Finance for billing purposes to provide our services, carry out our contract and to keep our records up to date. If you ask a Councillor for help we may pass information to them and other services to enable them to help you.
We may also pass information about you to third parties such as sign design companies where permitted to do so.
5. How we will store and look after your information
Your data will be held electronically and will not be stored in a country outside the UK. All paper records containing your personal information will be held securely in our filing systems and archives.
6. How long we will retain your information
We will keep your personal information in our roundabout sponsorship database(s) in accordance with our operational requirements. Your personal information will be kept whilst you sponsor a roundabout; should your agreement be terminated then your personal information will be deleted after the last action has been taken, from our roundabout sponsorship database.
Please refer to our corporate finance retention guidelines for information on how long your billing information will be retained.
7. Your rights concerning your information
The General Data Protection Regulation gives you a number of rights concerning your personal information. See the list below. Not all rights apply in every case - it will depend on the legal basis for collecting your information and how we use it.
- The right to be informed
- The right of access
- The right to rectification
- Rights related to automated decision making, including profiling
- The right to restrict processing
- The right to data portability
- The right to object
- The right to erasure
Further details on these rights can be found on our website www.rushmoor.gov.uk/dataprotection
8. Right to complain to the Information Commissioner's Office
If you are not happy with the way the Council is handling your personal information you have the right to lodge a complaint with the Information Commissioner's Office. (ICO). You will find details of how to do so on the ICO website at https://ico.org.uk or by phoning their helpline on 0303 123 1113.
9. Why we need your information and the consequences of not providing it
We need your information for the purpose of the performance of the contract. If you do not provide it we will be unable to enter into a contract to sponsor a roundabout.
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