Read about the information you send to us and what we will use it for.
Privacy notice
1. Identity of the Data Controller and contact details
Rushmoor Borough Council is the data controller for the personal information you provide on this form. You can contact the Council by phone on 01252 398399, via email to committeeservices@rushmoor.gov.uk or by writing to us at Council Offices, Farnborough Road, Farnborough GU14 7JU. You can contact the Council’s Data Protection Officer at data.protection@rushmoor.gov.uk.
2. What we need your information for and the legal basis for it
We hold your information so that we can contact you about your question to council, and to discuss or clarify this with you as required. Some of your personal information may be publicised. We explain this on the form, including options for remaining anonymous.
Supporting the administration of council meetings is one of the council’s public tasks and is our legal basis for collecting your personal information.
3. Use for any other purposes
If we need to use your information for any other purpose, we will normally inform you before using it, unless we believe you know about the new purpose already or there are legal reasons that prevent us from telling you.
4. Will you pass my information to anyone else?
We may share your information with other teams within the council and councillors, in order for them to help with the response to your question. Some of your personal information may be publicised. We explain this on the form, including options for remaining anonymous.
5. How we will store and look after your information
Your data will be held electronically on the Council’s IT systems.
6. How long we will retain your information
We will normally keep your details in our current database for as long as we are required to do so by law, or in accordance with our operational requirements. For information on our policy for retaining personal information, please see our retention guidelines as published on Rushmoor Borough Council’s website.
7. Your rights concerning your information
The General Data Protection Regulation gives you a number of rights concerning your personal information. See the list below. Not all rights apply in every case – it will depend on the legal basis for collecting your information and how we use it.
- The right to be informed
- The right of access
- The right to rectification
- Rights related to automated decision making, including profiling
- The right to restrict processing
- The right to data portability
- The right to object
- The right to erasure
Further details on these rights can be found on our website www.rushmoor.gov.uk/dataprotection
8. Right to complain to the Information Commissioner's Office
If you are not happy with the way the Council is handling your personal information you have the right to lodge a complaint with the Information Commissioner’s Office. (ICO). You will find details of how to do so on the ICO website at https://ico.org.uk or by phoning their helpline on 0303 123 1113.
9. Why we need your information and the consequences of not providing it
We need your personal contact information for contacting you about the question you have asked. If you do not provide your contact information we cannot contact you.
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