Rushmoor Community Fund grant

Good causes that have signed up to the Rushmoor Community Lottery and have sold tickets can apply for a grant from the Community Fund.

About Rushmoor Community Lottery (RCL) Community Fund grants

We offer grants of up to £1,000 to community groups who are signed up to the Rushmoor Community Lottery and have sold tickets.

You can use the grant for one-off projects, equipment or resources.

You cannot use the grant for projects that already exist or for general running costs of your organisation.

We will support as many project ideas as possible but we are only able to award up to the amount in the Community Fund, so we may not be able to fulfil every application that we receive. If you are successful, we may not be able to offer the full grant you've asked for.

When you can apply for a grant

You will be able to apply for a grant on this page between 7 May and midday on 7 June.

Who can apply for a RCL Community Fund grant

We will consider applications from voluntary organisations who are signed up to the Rushmoor Community Lottery as a good cause and have sold tickets.

For details of eligibility to be a good cause please see the Rushmoor Community Lottery - good causes terms and conditions.

Funding conditions

We will only consider funding for work that will be taking place in Rushmoor or for the direct benefit of the residents of Rushmoor.

An organisation may only make one application a year to this fund and cannot submit an application year-on-year to fund the same item in subsequent years.

You must spend any funding within 12 months of being awarded. You must return any funding not spent to the council so we can redistribute it.

We may ask you for a copy of your organisation's constitution.

If you do not complete the application form fully or provide additional information by the date stated, it will invalidate the application.

We will notify successful applicants during August. You will therefore need to include contact details of a member of your organisation who has authority to complete the acceptance paperwork in August.

Once you receive notification of the grant award, you can start your project. You need to complete it by the following August. You must notify us in writing of any delays to the project.

We will pay the grant in September by BACS, as long as you have returned the acceptance form to the council.

By applying to this fund, your organisation agrees to be part of council promotion of the fund on the council and lottery websites and social media.

How do we assess the grant applications

The Community Forum will assess applications and score them based on the information you supply in the application form and supporting documents you provide. You will need to address all sections of the application form in full, as they form the key criteria for consideration.

Scoring will be based on the following criteria:

  • Benefits to the community of Rushmoor
  • Need for the project
  • Clear outcomes of the project
  • Number of tickets sold (this will be looked at proportionately to the size of the organisation)

The Community Forum will make the final decision and will consist of:

  • Corporate and Democratic Services Portfolio Holder
  • Head of Democracy, Strategy and Partnership
  • Invitee from the faith group
  • Invitee to represent young people
  • Invitee to represent the business community
  • Invitee to represent sport
  • Invitee from Aldershot and Farnborough Senior Citizens' Forums
  • Invitee from local voluntary and community sector

Forum members with a conflict of interest for a particular funding application will not take part in assessing that application.

If you are unsuccessful in your application, the forum administrator will offer you feedback on its strengths and weaknesses.

Appeals against the process used to award funding will be dealt with using Rushmoor Borough Council's complaints procedure.

How to apply

In preparation for your application, please read through the pdf icon Rushmoor Community Lottery - community fund guidance notes [306kb]. Here you will find all the questions we ask on the application form, together with the information we are looking for.

Once you start your application, you will need to complete it in one go, as there is no 'save' function.

Apply for a Community Fund grant

What you will need to provide with your application

  • A breakdown of your project costs and, if possible, written quotes for items you want to buy or work you will be doing
  • A copy of your organisations most recent accounts (audited where appropriate)

You will need to upload these as part of the application process. If you are unable to do so you can send them to the address or email given on the application form.  We need to receive these documents by midday on 7 June.

We are happy to receive other supporting documents and photos to back your application.

If you would like to discuss an application before submitting to the fund, please contact us using the details on this page.

What happens once you've applied

We will contact you to let you know we've received your application.

We will check your application form, along with the enclosed documents, to see if it is complete.

If your application is not complete, we will ask you for the missing information. We may also contact you for additional information.  If you don't complete the form fully or you fail to provide additional information by midday on 7 June, we will not consider your application for a grant.

The Community Forum will consider the application and score it against the criteria stated above.

We will let you know if you have been successful in August - so please take this into consideration when planning your activity.

What happens if you're successful

All funding offers will be subject to the recipients accepting the funding conditions. You will need to return a signed acceptance form before we issue your grant. You must accept the offer within four weeks, by the end of August, or we will withdraw it.

A representative from your organisation should be available to attend the Lottery anniversary celebration on 5 September, from 6.30pm to 8pm, where the award will be presented.

We will pay the grant by BACS to the named organisation in early September after the anniversary celebration.

Your project will need to be completed within 12 months of being awarded the grant funding (by August 2020).

You must only spend the funding award for the approved purpose and you will have to provide evidence/receipts that this is the case. If you don't, we will ask for all the money to be returned. 

Wherever possible, you should acknowledge the funding award from the Rushmoor Community Lottery in your marketing material and on your website. We will provide you with a copy of the Rushmoor Community Lottery to use for this once funding has been approved.

At the end of the project, we will ask you to complete a feedback report and receipts for how the grant has been spent. To help with this, we will provide you with a feedback form template. If do you not do so, we will not accept any future funding applications from your organisation until we have received adequate feedback.

You must keep financial records in case there is an audit requirement.

We may invite you to give a brief presentation about your project at our anniversary celebration in September 2020 to the good causes.


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