The electoral register

The electoral register is a list of people who are eligible to vote in elections in Rushmoor.


Household enquiry canvass 2017

We are sending out letters to confirm the details that we hold about you on the electoral register.

Please visit our Household enquiry canvass 2017 page for more information and find out how to confirm your details.


The 2017 electoral register was published on 1 December 2016 following our annual canvass.

To find out how to register to vote, see our Registering to vote page.

The two registers we keep

Using the information, you give us, we keep two registers - the electoral register and the open register (also know as the edited register).

The electoral register has restricted access and can only be used for specific purposes, such as voting, law enforcement and credit referencing.

Your details must  be included on the electoral register, but you do not have to be included on the open register if you do not want to.

When registering, just tick the box to say you want to opt out and your details will not be listed on the open register.  Alternatively, if you are already registered, you can change your open register status by using our online form:

Changing your open register preference This link opens in a new browser window

The electoral register

The electoral register lists the names and addresses of everyone who is registered to vote in public elections.  The register is used for electoral purposes, such as making sure only eligible people can vote.  It is also used for other limited purposes specified in law, such as:

  • Detecting crime, like fraud
  • Calling people for jury
  • Checking credit applications

The open register

The open register is an extract of the electoral register, but it is not used for elections.  Any person, company or organisation can buy it. For example, businesses and charities use it to confirm name and address details.

Your name and address will be included in the open register unless you ask for them to be removed.

Removing your details from the open register does not affect your right to vote.  If you want to remove your details from the open register, please use our online form:

Changing your open register preference This link opens in a new browser window

The open register is also available to buy. If you are interested in buying a copy, please contact our elections team using the contact details on this page.

Your personal information

We will only use the information you give us for electoral purposes. We look after personal information securely and we follow the Data Protection Act 1998.  We will not give personal information about you and the other people in your household to anyone else or another organisation unless we have to by law.

Ways to check your details

You can inspect the electoral register at the council offices, but you will need to make an appointment first by phoning the elections team.

Please note: We cannot confirm details from the register by telephone.  You can only inspect the register in person and under supervision.

It is an offence to make copies of the electoral register, other than by handwritten notes.  It is an offence to use any handwritten notes for marketing purposes.

If you prefer, you can view full sets of the open register at Farnborough library.

Proof that you are on the electoral register - certificate of residency

A certificate of residency confirms that your name is on the electoral register for the current year.  You can only use it as evidence that you are registered to vote at a particular address.  It is not a legal document.

There is a set fee of £15 for a certificate of residency.  The certificate cover one person at one property, for one year and for one request.

You can pay by cash or cheque (made payable to Rushmoor Borough Council).  We will only send out the certificate once we have received the payment, unless you have made other arrangements with our elections team.

You can only ask for a certificate with your own details on it. We will not provide a certificate to someone on behalf of another person.  It is an offence to impersonate someone to obtain a certificate of residency.

Removing a name from the electoral register

We can remove names from the electoral register during the year if:

  • We carry out a review of someone that we've been told no longer lives at the property
  • Another council tells us that you have registered as a voter in its area
  • We have had two forms of notification that the person no longer lives at the property

The electoral register and credit checks

The electoral register also has other roles. Companies will use it to confirm your address, especially if you are applying for credit, such as a mortgage, personal loan or mobile phone. So if you are not on the electoral register, you could be refused credit.

Where you can view old electoral registers

The Hampshire Record Office holds copies of most electoral registers between 1889 and 2002. You can find details about the registers and how to contact the record office on the Hampshire Record Office website.

 
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Contacts

Elections and electoral registration
elections@rushmoor.gov.uk
Tel: 01252 398824
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