Town centre events grants

We offered grants of up to £500 for outdoor events and creative projects in our town centres that are aimed at boosting community spirit.


Due to the coronavirus outbreak we are not currently able to offer the town centre grants.


Our town centre grants scheme can help fund community events and activities taking place before 31 March 2021.

We'd like to hear from people who want to organise exciting new, free activities and events that boost the vibrancy of Aldershot and Farnborough town centres and increase visitor numbers to the towns.

Where the event or activity can take place

The grant must be used towards an event or activity in one of the following outdoor spaces: 

  • Queensmead, Farnborough town centre
  • Union Street and Wellington Street, Aldershot town centre

We will also consider events and activities planned for the following:

  • Princes Gardens, Aldershot
  • Princes Gardens bandstand, Aldershot
  • Other locations where the organiser intends to move the event to the town centre the following year - and the event has the potential to be there

Grant application deadline

Due to the current Coronavirus situation, this grant fund is temporarily closed.

Grant criteria

The grant is for individuals and groups to provide events and activities which:

  • Increase the vibrancy of the town centres
  • Interest or involve the borough's diverse communities
  • Are new to Aldershot and/or Farnborough town centres* and are free to visitors
  • Maximise marketing opportunities, promoting Aldershot and Farnborough as vibrant, successful places
  • Are managed safely and professionally

* We may consider an application for an existing event if there is a shortfall in funding and you could not run it without additional support or if you would like to increase the size of the event.

In addition, we will look favourably on events and activities which:

  • Have the potential to increase in future years
  • Are at least five hours' long 

As funds are limited, we anticipate that we will offer a number of small grants between £75 and £500 until 31 March 2021. If your application is successful, we may not always be able to offer you the full grant you have asked for. 

The sort of activities and events the grant could support

  • Fun days and festivals
  • Musicians, concerts, dancers and choirs
  • Other street entertainment and street theatre
  • Music, dance and other workshops
  • Arts projects, exhibitions and performances
  • Interactive/hands-on activities
  • Living history and interactive heritage projects and performances
  • Markets and fetes 
  • Treasure hunts and adventure trails
  • Any other free public projects and events which create vibrant and bustling town centres

You can use the grant for marketing materials, insurance and any other costs associated with the events, but you cannot use it to pay for day-to-day costs or the general running costs of an organisation. 

Who can apply for a grant

We will consider applications from anyone who meets our criteria, including businesses, performers, formal and informal community/volunteer groups, collectives and charities.

The grant is not restricted to not-for-profit organisations. We will ask you to show that the activity, for which you are applying, is for the benefit of the community and the town centres. Your headquarters does not have to be in Rushmoor, but you must be able to show that your event or activity benefits the communities of Rushmoor.

If you are working with children and young people during the event, you will need to have a 'safeguarding children' policy.

If you are aged under 18 years, you will need to name a supporter on your application. This could be a parent, or a teacher/lecturer, youth worker or another adult who knows you well. This person will need to know about your plans and be willing for us to contact them to discuss it.

Guidance for not-for-profit organisations

Although we normally provide funding to constituted organisations, we can give grants to individuals and informal groups of residents to run local community events and activities.

In these cases, we will need to discuss and agree the grant payment process before approving a grant application. This will be on a case-by-case basis.

If you are a non-profit-making organisation or charity with a constitution, you must have no restrictions on membership.  As part of the application process, we will ask for evidence that your organisation is properly constituted. This will be:

  • A written governing document, such as a set of rules, a constitution or a trust deed
  • At least three unrelated people on the governing body or management committee
  • A UK-based bank or building society account in the name of your organisation that requires at least two people (who are unrelated and do not live a the same address) to sign cheques and make a withdrawal

Guidance for commercial organisations, including sole traders

If you are a commercial organisation or sole trader, you will need to provide evidence that you are registered to pay tax.

What we can't fund

In most cases, we are unable to fund the following:

  • Statutory bodies
  • Projects that promote religious or political beliefs
  • Campaigning groups
  • Fundraising for unspecified purposes

However, we will consider an application from any of the above if you can demonstrate that  your project meets our criteria.

How to apply

To apply for a grant, please contact our events team using the contact details on this page. The team will chat through your ideas, check that your chosen dates are available and then recommend that you apply for a grant.

The team will then send the following for you to complete:

  • A town centre events application form (if not already submitted)
  • A grant application form
  • General guidance 

Alternatively, please complete and submit the pdf icon Town centre events booking form [433kb] and we will contact you with further information. 

The events team will need to approve both the town centre events application and the grant application form before your event can be confirmed and any grant awarded.

 We suggest that you do not start any event planning activities until we have confirmed availability of the town centre space you require. 

Once our town centre team has recommended you apply for a grant and sent you an application form and guidance you will have four weeks to complete the application.

What you will need to provide

Along with the grant application form, you will need to provide:

  • The town centre events application form (if not already submitted)
  • A full breakdown of all the event / project costs (budget)
  • Written estimates or quotations from contractors or suppliers for the work you will be carrying out or the items you'll be buying
  • Any other documents or photos to support your application

Not-for-profit organisations will also need to provide:

  • Your organisation's constitution ​​​​
  • The most recent copy of your organisation's accounts (audited where appropriate)

Commercial organisations, including sole traders, will also need to provide one of the following:

  • Personal tax calculation/computation statement from HMRC
  • Self-assessment tax return
  • Statement of accounts
  • Accountant's letter
  • Annual tax summary 

What happens once you've applied

We will contact you to let you know we've received your application and when you might expect to hear from us with a decision.

We will check your grant application form, along with the enclosed documents, to see if it is complete. 

If your application is not complete, we will ask you for the missing information. We may also contact you for additional information. 

If you don't complete the forms fully, or you fail to provide additional information, we will not consider your application for a grant. 

A Cabinet member will consider the application with officers and recommend if you should get a grant and if so, how much it should be.

How we assess applications

We consider the following when we make a decision:

  • What you will use the money for
  • The contribution to the local community
  • Social inclusion
  • The period of the grant
  • Accessibility, especially for people with disabilities
  • Any funding from other organisations
  • The contribution to the main council priorities:
    • Sustaining a thriving economy and boosting local business
    • Supporting and empowering our communities and meeting local needs
    • A more cultural Rushmoor

We will make our decision based on your application form and the supporting information you provide. You will need to address all sections of the application form in full, as they form the key criteria for consideration.

If your application is successful

You will need to return a signed acceptance form and copies of relevant supporting documents before we issue your grant. You must accept the offer within four weeks or we will withdraw it and you will have to re-apply for funding.

We pay grants in arrears by BACS to the named organisation on completion of the project. You will need to provide evidence of your spend, such as invoices or receipts.

In specific circumstances and at our discretion, we may pay the funding before you incur costs. It will be up to you to ask us to consider this before you sign and return the acceptance form.

We will only award grants once all relevant permissions and licences are in place.

You will need to submit  copies of the following (where relevant) to us before we pay a grant: 

  • Event management plan
  • Safeguarding policy (children and vulnerable adults)
  • Risk assessment
  • Public liability insurance
  • Employers' liability insurance
  • Street trading licence 
  • Temporary entertainment notice 
  • Environmental health documentation for food safety

You will need to offer the event or activity on the date(s) you give on your application and complete and invoice all work by 31 March 2021 at the latest, unless we have agreed in writing special arrangements.

You must only use your grant for the purpose you applied for.  We will only release funding for the agreed elements shown on the acceptance form.

Within three months of payment of the grant, you will have to give us a short report. To help with this, we will provide you with a feedback form, which you must  return within eight weeks of the event.

 
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Contacts

Town centre events
towncentreevents@rushmoor.gov.uk
Tel: 01252 398582
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