Aldershot calendar competition form

  1. Local people are being invited to pick up their cameras and get snapping for a chance to have their photo featured in the 2020 Aldershot calendar.

    The calendar is a great way to celebrate all that the town has to offer and will be made up of 12 photos of Aldershot taken by local people.

    Whether it is your favourite park, buildings, event, view or landmark in Aldershot, please send us your photos of the town throughout the seasons and be in with a chance of them being included in the calendar.

    You need to submit your entries for the competition before Friday 27 September.

    Please visit our Aldershot calendar competition page for more information.

    If you would like help completing this form please contact the town centre manager. Email or phone 01252 327671.

    Privacy notice

    • Read about the information you send to us and what we will use it for
      • 1. Identity of the Data Controller and contact details

        Rushmoor Borough Council is the data controller for the personal information you provide on this form.  You can contact the Council by phone on 01252 327671, via email to or by writing to us at Council Offices, Farnborough Road, Farnborough GU14 7JU. You can contact the Council’s Data Protection Officer at

      • 2. What we need your information for and the legal basis for it

        We need your personal information to process your Calendar Competition entry. By submitting your details and photo you are agreeing to the Calendar Competition terms and conditions and have given the council consent to process your information.

        You have the right to withdraw consent at any time. If you wish to do this, please use the contact details at the start of this notice. Please bear in mind that if you do so this may affect our ability to carry out tasks above that are for your benefit.

      • 3. Use for any other purposes

        If we need to use your information for any other purpose, we will normally inform you before using it, unless we believe you know about the new purpose already or there are legal reasons that prevent us from telling you.

      • 4. Will you pass my information to anyone else?

        There are certain circumstances under which we may disclose your personal information to third parties. For example when we are under a duty to disclose your personal information in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).

      • 5. How we will store and look after your information

        Your data will be held electronically and will not be stored in a country outside the UK. All paper records containing your personal information will be held securely in our filing systems and archives.

      • 6. How long we will retain your information

        We will normally keep your details in our current database for a period of 2 years after your original competition entry. Winners’ names and entries will be kept indefinitely as part of our archive or previous calendars. For further information on our policy for retaining personal information, see our retention guidelines.

      • 7. Your rights concerning your information

        The General Data Protection Regulation gives you a number of rights concerning your personal information. See the list below. Not all rights apply in every case – it will depend on the legal basis for collecting your information and how we use it.

        • The right to be informed
        • The right of access
        • The right to rectification
        • Rights related to automated decision making, including profiling
        • The right to restrict processing
        • The right to data portability
        • The right to object
        • The right to erasure

        Further details on these rights can be found on our website

      • 8. Right to complain to the Information Commissioner’s Office

        If you are not happy with the way the Council is handling your personal information you have the right to lodge a complaint with the Information Commissioner’s Office. (ICO). You will find details of how to do so on the ICO website at or by phoning their helpline on 0303 123 1113.

      • 9. Why we need your information and the consequences of not providing it

        If you do not provide your information we may not be able to provide the service you are asking for and your submitted entry will not form part of the judging process.

    1. About you

    2. Your entry

    3. You can only upload one photo per entry using this form, up to 6MB in size. If you would like to send us a larger size image or more images, you can send them to us on a CD in the post.

    4. How would you like to send in your photo(s)? *
    5. There is a file size limit of 6MB for your photo and it should be in JPEG format.

    6. Please send us your CD to:

      Aldershot Calendar Competition
      Princes Hall
      Princes Way
      GU11 1NX

      Don't forget to include your name and your reference number, which we will let know know once you complete this form.

    7. It is important that you read through our terms and conditions before making an entry.

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