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Community grants

Our grants can help voluntary, community, arts and youth groups provide projects for the benefit of local people.

About the community grants

We offer grants of between £50 and £2,000 to groups and clubs that can show that they would have real difficulty funding projects without our help.

You can use the grant for things like one-off projects, equipment, individual events and uniforms.

You cannot use it to pay for day-to-day costs or the general running costs (including salaries or wages) of your group or organisation.

We will not give grants to trading or profit-making companies.

If you are successful, we may not always be able to offer you the full grant you've asked for.

Who can apply for a community grant

We will consider applications from voluntary organisations, community groups and individuals looking for youth-related grants.

You must be a non-profit-making organisation or charity and have no restrictions on membership.  As part of the application process, we will ask for evidence that your organisation is properly constituted.  We will ask you to show that the activity you'd like funding for you is not-for-profit and for the community's benefit.

Your headquarters does not have to be in Rushmoor, but you must be able to show that what you do benefits the communities of Rushmoor.

If you are a community group, voluntary organisation or new start-up group, you will need to make sure you have:

  • A written governing document, such as a set of rules, a constitution or a trust deed
  • At least three unrelated people on the governing body or management committee
  • A UK-based bank or building society account in the name of your organisation that requires at least two people (who are unrelated and do not live a the same address) to sign cheques and make a withdrawal

Groups working with children and young people will need to have a safeguarding children policy.

Youth-related grants for individuals

We can provide youth-related grants to individuals so they can take up an opportunity they could not otherwise consider and where there is no other funding available.

Funding conditions

Groups

To apply for a grant, groups must:

  • Be local and a non-profit-making organisation or charity
  • Have no restrictions on membership
  • Provide evidence that the organisation is properly constituted, i.e. provide your written governing document
  • Have a bank account and provide a set of accounts
  • Have a safeguarding children policy (where required)

Individuals

For individuals looking for a youth-related grant, you must:

  • Live in Rushmoor
  • Show that there is no other funding available
  • Be associated with an organisation, as payment will be made to them to pass on to you should your application be successful

How we assess applications

We consider the following when we make a decision:

  • The contribution to the local community
  • The need for financial help, including your organisation's balances
  • The purpose of the organisation and the help requested
  • Sustainability
  • Social inclusion, especially the impact on hard-to-reach groups
  • Previous help we've provided
  • The period of the grant
  • If you receive any rent or rate relief and, if so, how much
  • Accessibility, especially for people with disabilities
  • The contribution to three of the council priorities:
    • Prosperity
    • Place
    • People and communities
  • The contribution to the objectives of our partners, such as health
  • Any funding from other organisations
  • What you will use the money for
  • Any direct links with the council

We will base our decision using the application form and supporting information you provide. You will need to address all sections of the application form in full, as they form the key criteria for consideration.

How to apply

Apply for a Community grant This link opens in a new browser window

If you are a group or organisation, you must also submit:

  • A copy of your organisation's constitution
  • A copy of your organisation's most recent accounts (audited where appropriate)
  • Written estimates or quotations from contractors or suppliers for the work you will be carrying out or the items you'll be buying
  • A copy of your safeguarding children policy (where appropriate)

You will need to upload them as part of the application process.

We are happy to receive other supporting documents and photos to back your application.

If you would like to discuss an application before submitting to the fund, please contact us using the details on this page.

What happens once you've applied

We will contact you to let you know we've received your application and when you might expect to hear from us with a decision.

We will check your application form, along with the enclosed documents, to see if it is complete. 

If your application is not complete, we will ask you for the missing information. We also contact you for additional information.

If you don't complete the forms fully or you fail to provide additional information, we will not consider your application for a grant.

The Cabinet member for community and concessions will consider the application and accounts with officers and recommend to the Cabinet if you should get a grant and if so, how much it should be.

If your application is successful

You will need return a signed acceptance form and supporting documents before we issue your grant. You must accept the offer within four weeks or we will withdraw it and you will have to re-apply for funding.

We pay grants in arrears by BACS to the named organisation on completion of the project. You will need to provide evidence of your spend, such as invoices or receipts. 

In exceptional circumstances and at our discretion, we may pay the funding before you incur costs. It will be up to you to ask us  to consider this before you sign and return the acceptance form.

You will need to start work on the project within three months and complete it within a year of approval, unless we have agreed in writing special arrangements.

You must only use your grant for the purpose you applied for.  We will only release funding for the agreed elements shown on the acceptance form.

Once the project is complete, you will have to give us a short report. To help with this, we will provide you with a feedback form template.

 
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