How we do business

The rules and regulations that we follow when we buy goods and services.

The value of the goods and services we buy determines how we will do business with you and the rules and procedures that we have to follow.

This helps us to get the best value for money and ensure fair competition for all our potential suppliers.

The rules and procedures we follow are called pdf icon Contract standing orders - rules and procedures [351kb].

How we buy goods and services

For our lower value purchases under £20,000, we need to get one quote from a potential supplier.

For medium value purchases worth over £20,000, we have a more formal procedure and invite three quotes from potential suppliers.

For high value purchases worth over £150,000, we will follow the same two-stage process. We will also advertise in the Official Journal of the European Union (OJEU) if the contract value is equal to or above the relevant European Union thresholds.

These thresholds are:

  • Supplies: £172,514 (excluding VAT)
  • Services: £172,514 (excluding VAT)
  • Works (building or civil engineering activities): £4,332,012 (excluding VAT)

 The European Union reviews the thresholds every two years.

Making our decision

We check our tenders in a fair and transparent way. We set out clearly in the tender document how we will score the tender. This may differ from one contract to another.

We will consider how the tender proposals will deliver the service (quality), the cost of the service (price) and its sustainability.

Where we can, we will always try to offer feedback if your tender is unsuccessful.

The Small Business Friendly Concordat

We are committed to working with small and local businesses and have signed up to the principles of the Small Business Friendly Concordat.

This is a voluntary code of practice, which recognises that small businesses are key local employers and make a significant contribution to the local economy.

How to introduce your company to us

We do not have a centralised purchasing department but we do have a procurement officer who is responsible for implementing our Procurement strategy.

If you have any questions about how we buy goods and services, please get in touch using the contact details on this page.

To find out how you can register your interest in doing business with us, visit our Contract opportunities page.

 
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